Coordinator, Events and Engagement

Job Locations US-TX-Dallas
Posted Date 3 weeks ago(3/1/2018 2:59 PM)
Job ID
# of Openings
Resource Development


The Coordinator, Events and Engagement (“Coordinator”) is focused on engagement relationships, engagement oversight, supporting project management and volunteer engagement initiatives. The Coordinator will report to the Manager, Events, Engagement and Business Development.


The Coordinator will support the Events and Engagement team in fulfilling corporate engagement requests strategically to reach corporate social impact goals through serving in an account-based role and supporting Resource Development counterparts for strategically scheduling speaking engagements, tours, fairs and volunteer projects. The Coordinator will provide support with goals of increasing corporate donor engagement and enhancing corporate volunteerism. The coordinator will also be responsible for coordination of and support of execution of various projects and events as assigned.


Project Coordination: The Coordinator will support the professional, administrative and promotional duties associated with the planning and implementation of assigned volunteer engagement projects and events including developing a project plan, supporting its implementation, coordinating event logistics, tracking a budget, preparing/purchasing materials for delivery for all events using personal vehicle, coordinating with venues and vendors, setting up event displays, sampling and representation of brand at events, break down and event analysis/follow-up. During the planning phase, the Coordinator will be responsible for creating recap reports for assigned projects or events and gathering feedback and information from all relevant employees and departments. The Coordinator will also be responsible for executing projects in a fiscally responsible way, by following internal control policies, including working with preferred vendors, soliciting in-kind partnerships and reduced pricing, tracking and utilizing surplus supplies and materials for like-initiatives, etc.


Volunteer Engagement: The Coordinator will support account-based volunteer engagement relationships, including project planning for current and new constituents; both by coordinating a project from start to finish and by supporting the Engagement team and those in Marketing, Resource Development and Community Impact departments. The Coordinator will manage projects from start to finish and ensure projects meet external and internal team customer needs and deadlines. The Coordinator will also be responsible for the supervision and oversight of Project Assistants on assigned engagements and events. The Coordinator will also support various types of database management, include maintaining accurate information, tracking specific project details and outcomes and daily updating information based on departmental feedback.


Support: The Coordinator will support the Events and Engagement teams with administrative tasks, tracking budgets and processing payments, updating database information, creating agendas and other project materials, and by providing on-site logistical support.


  • A bachelor’s degree.
  • A minimum of one-two years of work experience, preferably in marketing or event/program planning and execution, as well as speaker’s bureau or volunteer engagement management.
  • A high degree of personal initiative with the desire and ability to meet aggressive goals.
  • Ability and willingness to communicate with several individuals per day via several mediums, with the commitment of a 48-hour or less follow-up timeframe.
  • Excellent written and verbal communication skills; ability to infuse creativity, innovation and insight into proposal development.
  • Ability to research and convert research into materials and proposals.
  • A strong commitment to community service and the nonprofit sector.
  • Experience working in a fast-paced team environment.
  • Ability to work independently, to prioritize and execute multiple projects and meet strict deadlines for deliverables.
  • Superior organizational skills with high attention to detail.
  • Proficiency with MS Word, PowerPoint and Excel; working knowledge of social media.


  • The ability to thrive in an environment that is characterized by significant growth, diversity and constant change.
  • Ability to integrate marketing, operations and financial knowledge and background to achieve organizational goals.
  • An entrepreneurial spirit and creative approach to strategy development.
  • A commitment to community service.
  • Ability to prioritize and multi-task, while working efficiently and addressing a wide variety of considerations.



  • Ability to work some evenings and weekends, as required by event timing.
  • Ability to lift up to 20 lbs.
  • Access to reliable transportation.


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